What to Do if Inclement Weather Changes Your Event Plans

Summer in Florida is hot and humid, but that doesn't mean we don't want to hold events outdoors. If you are preparing for an outdoor event but are nervous about the weather forecast, here are some things to keep in mind while planning your event.

Photo Credit: Peacock Garden Cafe 

If your event is going to be entirely outside, plan for a backup. Unfortunately, as much as we can hope for amazing weather on the day, Mother Nature doesn't always do things according to our meticulously laid-out plans, which can leave us with muddy event spaces or the constant threat of a downpour. 

Having a backup plan can be as easy as moving the party that was supposed to happen out on your patio into your dining room, or more complicated, like having a backup plan for your wedding ceremony with 250 guests in attendance. If you're having nightmares about having to hustle everyone indoors and being left without a ceremony space, talk to your venue about indoor event spaces- they may have a perfectly lovely event space with soaring ceilings and an amazing fireplace, for instance, that works for you just as well as your outdoor space- or the ability to set up a tent outside. If you decide to have your ceremony under a tent, depending on the season, consider a tent with sides that can be raised or lowered and having fans or heaters to keep guests comfortable. 

On your invitations, be sure to let guests know that the event will be held outdoors so that they can dress appropriately. Additionally, it is not a bad idea to let guests know what will happen in the case of inclement weather so that everyone is prepared if rain does move your party inside.

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Posted by Sarah Fife on 08/23/2016

Category Articles: Event Planning